Project Management Processes: An Easy Tutorial(2021)

Introduction

Project management processes have been one of the important functions of any project. This is because the management processes are the central mechanism that links all other project functions and procedures.

Several project management practices are chosen. Fortunately, these numerous project management activities can be divided into few major management processes. 

In this article let us look at:

1. Project Management Processes vs Project Life Cycle
2. Project Management Process  Groups
3. Interactions of  Process Groups
4. Inputs and actions of project management process groups

1. Project Management Processes vs Project Life Cycle

Now let  differentiate between the life cycle of the project and the process improvement process:

The life cycle of a project

The project lifecycle answers the issue, “What should I do to complete the work?” It varies by industry. Let’s glance at a standard regular project cycle in the software industry for our reference. 

First, you must understand what is needed and analyse it as part of the specification analysis part. Then, as part of the design, you find out how to apply it and come up with an approach. The feature is then implemented by writing code as one of the coding phases. The code is then tested to ensure it is working appropriately or not. 

As part of the implementation process, the checked and validated program is delivered to the customer locations. Following installation, the system enters the services and management processes.

Method of Project Management

The project management plan answers the questions, “What should I do to managing the project?”

The strategic program management methods are likely to be all the same industries. An example, regardless of the sector or domain in which you work, you must develop the project schedule during the development schedule phase.

Now let us look at the management processes category in the following section.

2. Project Management Process  Groups

All project management processes are divided into five major processes seen below –

And here’s a list of some of them:

• Organizing a process party
• Team for the Planning Phase
• Team in charge of method execution
• Method community monitoring and control
• Team in charge of the closing mechanism

The initiation process occurs at the start of a project or phase. The processes of preparing, implementing, tracking, and managing is all interconnected. As a consequence, you prepare, execute it, and re- enquire depending on the implementation outcome.

When the project work or a phase of the project is completed successfully, the project closing procedures are carried out. In the closing step, the traditional project management process returns resources to the pool of resources, allowing the team members to be transferred to some other project.

It’s indeed important to note that the size of the projects determines the iteration of procedures within processes. Small jobs can only need one iteration, while larger projects can need several iterations before entering a new phase. Project management systems are intertwined.

3. Interactions of  Process Groups

All through the project life cycle, two processes have overlapping tasks. The result of one process category is usually the input to another and then a project realisable. A project plan, for example, is an input of the planning phase and an input to the execution process.

4. Inputs and actions of project management process groups

After analyzing the business argument and determining the program’s feasibility, the initiating process group officially begins a project. Typically, the implementing procedures end in the permission or official consent to start the venture or the new step in the project.

A project charter is a formal that authorises the execution of a project. It is essentially a structured “go ahead” on the project from the organization’s top leadership. The project plan contains information including the project team and stakeholders, the project’s business model, significant risk, expense, schedule, and so forth.

Inputs

Let us take a closer look at the contributions to the project charter community and the steps during the initiating process. Moreover, The executing process community contains a variety of inputs.

The first one is the project job document. The project manager and whoever is initiating that idea usually provides the declaration of research.

If the program is underway under the terms of a contract or an arrangement, the contract or agreement serves as the input.

If the project is being conducted to address a specific need within the company, the market need is the feedback.

Throughout this guide, you can see the words Enterprise surrounding factors and organisational process assets used frequently. The business environment

Taken Actions

Let us take a look at the behaviour that occurs in an executing process community. One of the things that happen is that the statement of work and business case is reviewed. The most critical is deciding which project from the list of possible projects will be taken up for implementation.

If the project has been selected, the next step is to choose the program manager and his or her power in terms of the kinds of choices that can be made. During the project initiation process, high-level risk, assumptions, and constraints are also established.

Through this, the total project organisation and the number of phases through which the task will be carried out are determined. 

Conclusion

The Risk management Process Group determines the overall scope of effort, goals, and action plan needed to achieve those goals. To meet project requirements, the Executing Process Group completes the work specified in the project management plan. Process Monitoring and Control, The group monitors, reviews, and oversees the project’s progress and performance; identifies and initiates improvements to the plan as required.

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