How To Create an HR Dashboard Using Excel?


The Human Resources field is becoming more data-driven. HR leaders have begun to use people management software to track, administer, and assess employee data to make more knowledgeable choices about their People Strategy. However, leveraging a full workforce’s worth of data can be burdensome if you don’t have the necessary tools to evaluate and study it. This is where the HR dashboard steps in.

In this guide, you’ll understand everything about an HR dashboard and how to create an HR dashboard in Excel.

What Is an HR Dashboard?

An HR dashboard is an advanced analytics platform that enables Human Resource teams to track, analyze, and report on HR key performance indicators (KPIs). Modern, dynamic dashboards use an HR analytics platform, which facilitates the easy combination of data from various systems and detailed exploration of this data directly within the dashboard. This allows HR departments to swiftly uncover insights that can optimize recruiting, streamline workplace management, and boost employees’ performance.

Benefits of HR Dashboard

The capability to manage records in one specific location is one of the most significant advantages for HR professionals. Aside from this asset, some of the advantages are as follows:

Increased flexibility: As more people work online, HR departments and workers are searching for ways to monitor data from a distance. An HR analytics dashboard allows for real-time HR-to-employee communication and access to critical information.

Trend identification: Having graphical representations of HR KPIs can help you better understand your company’s trends and cycles. This data can assist in monitoring vulnerabilities before they become major difficulties.

Higher productivity: Employee dashboards provide an opportunity to discuss employees’ daily accomplishments and delight. Employees who see visible success are more likely to support one another. Every accomplishment becomes a collaborative success story with an HR Analytics dashboard.

Efficacious campaigns: HR professionals can utilize analytics tools to examine the success of their activities to create more effective campaigns. This data can be used to spark effective future efforts. If change is required, HR dashboards can assist in making it happen.

Reduced costs: HR analytics dashboard power BI can assist HR in making wiser and faster choices. Reduced training costs, hiring charges, and turnover rate are just a handful of the ways HR can save money by leveraging analytics.

How to Create an HR Dashboard using Excel?

Below are the steps to create a simple HR Dashboard using Excel: 

1. Make a Layout for Your HR Excel Dashboard 

Make three sheets in an Excel workbook. 

The following are the components of the workbook structure: An Excel dashboard is typically composed of three worksheets. 

  • Data: In this sheet, you can save the raw data tables. 
  • Dashboard Tab: The primary HR dashboard in the Excel worksheet.  
  • Calculation: Use this Worksheet to perform the calculations. 

2. Enter Your Data Into Excel Spreadsheet 

You must select data sources before you can build an Excel Dashboard. If the data is already in Excel, go to the next step. If not, you must utilize external data sources. 

Select one of the import options from the Data tab. Importing data into an Excel spreadsheet is simple. 

3. Clean Up Your Raw Data 

You can now begin the data-cleaning procedure. There are several methods for cleaning and consolidating data. 

  • Sort the data to view the extremes and peaks. 
  • To avoid mistakes, remove duplicates. 
  • Alter the content text to upper, lower, or proper case. 
  • Remove any preceding or following spaces. 

4. Utilize an Excel Table and Filter Data 

Ensure that the necessary information is in a tabular format. The tabular format implies that each data point, such as the city, address, or contact number, is included within a single cell. If it is in tabular form, change it to an Excel table and choose the data range. 

5. Research, Organize, Verify and Inspect your Data 

You can use Excel formulas and different methods in your HR dashboard in Excel 

Some of the methods include: 

  • Charts are used to visualize data. 
  • Excel formulae are useful for doing complicated computations and filtering. 
  • Conditional formatting is used to regulate the spreadsheet actions to specified data points. 
  • To sort, restructure, count, group, and sum data in a table, use a pivot table. 
  • Power Pivot for creating data models and working with big data sets. 

6. Choose the Right Visuals for Your Excel Dashboard 

Now that you have a well-organized, clean, and error-free data collection, it’s time to select the appropriate visuals. 

  • Compare Values: Their characteristic feature is only displaying high or low values. Column, Line, Bar, Panel Chart, and Bullet charts are popular types. 
  • Composition: How can sales results in different areas be displayed? The charts are Pie, Stacked Bar, Stacked Column, Mekko, Area, and Waterfall.  
  • Trend Analysis: Use the following charts to assess the outcome of a data set over a specific time period: Line, Dual-Axis Line, and Column. 
  • Variance Charts: Use variance charts to demonstrate the variations between budgeted and actual values. 
  • Performance Evaluation: Use gauge charts to determine how close you are to achieving a target.  
  • Dynamic Charts: Develop interactive charts that update based on the user’s selection.

7. Select the Data and Build Your Chart 

Now that you only possess the data you require, you can begin creating your chart. 

  • Tap the “Dashboard” tab of your worksheet, then the “Insert” button in the toolbar, and then pick the type of chart from the menu. 
  • Now that you’ve inserted that blank box in your “Dashboard” tab, it’s time to populate it with data. 
  • To do the same, right-click the box and select “Data.” Then, go to your “Chart Data” tab and choose all the data that you wish to showcase. 
  • The data that you just selected is for the vertical axis. Press the button in the Horizontal Axis field of the Select “Data” dialogue and then mark the data for the horizontal axis. 
  • After that, press the “Enter” key, OK, and return to your “Dashboard” tab. 

8. Personalize your Dashboard 

You can also personalize your chart colors, fonts, typography, and layouts. In addition, if you want to create an interactive dashboard, use a dynamic chart. A dynamic chart is a standard Excel chart in which data updates dynamically when the data source changes. 

You can interact by utilizing Excel features such as 

  • Macros to automate repeated activities.  
  • Drop-down menus provide rapid and limited data input. 
  • Slicers provide data filtering on a Pivot Table. 

Using these steps, you can seamlessly create an HR dashboard template in Excel. 

But, Why Use HR Software? 

HR software helps manage people, information, and processes. Companies of all sizes use it to make management and staff more productive while lowering errors, guaranteeing compliance, and decreasing downtime. 

HR Analytics Dashboard Power BI: 

Microsoft Power BI assists firms in finding practical HR insights for key strategic decisions. This increases ROI by empowering HR professionals to make data-driven decisions about recruiting, managing, and retaining staff. 


HR dashboard is an essential tool for tracking metrics that indicate the health of your firm. They enable you to monitor progress, spot trends, pinpoint areas of concern, and evaluate critical data. The most appealing aspect is, with today’s modern HR technology, creating and using HR dashboards is simpler than ever before, making them a must-have for every business affiliation. If you’re looking for a path-breaking certification in this field, UNext’s Certificate Program in People Analytics & Digital HR is worth checking out. 

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